HR Assistant: Job Duties, Skills and Salary 2025

What Does a HR Assistant do?

An HR Assistant supports the human resources department by performing a variety of administrative and clerical tasks.

This role is essential in helping the HR team with the hiring process, benefits administration, and employee performance programs. HR Assistants often handle data entry, maintain employee records, assist with payroll processing, and provide clerical support for HR executives. They also help organize and schedule orientations, training sessions, and recruitment efforts. Effective communication and organizational skills are crucial as HR Assistants frequently act as a liaison between HR and employees, addressing queries and providing company policy guidance.

They ensure the smooth and efficient operation of the HR department by supporting activities that foster a positive work environment and enhance employee satisfaction.

Key Duties & Responsibilities

HR Assistants in the Human Resources field handle essential tasks and contribute significantly to achieving team and organizational goals. Here are some of their primary responsibilities:

• Assist with day-to-day operations of the HR functions and duties.
• Compile and update employee records (hard and soft copies).
• Coordinate HR projects (meetings, training, surveys etc.) and take minutes.
• Deal with employee requests regarding human resources issues, rules, and regulations.
• Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc).
• Communicate with public services when necessary.
• Properly handle complaints and grievance procedures.
• Coordinate communication with candidates and schedule interviews.
• Conduct initial orientation to newly hired employees.

How to Become a HR Assistant

Launching a career as a HR Assistant requires a specific education. We outline the essential qualifications, skills, and steps to enter this field.

Qualification

• Proven experience as an HR assistant, staff assistant, or relevant human resources/administrative position.
• PC literacy (MS Office, in particular).
• Familiarity with ATS software and resume databases.
• Basic knowledge of labor laws.
• Excellent organizational skills.
• BS degree in Human Resources or related field is preferred.

Requirements & Skills

• Strong phone, email, and in-person communication skills.
• Ability to handle sensitive and confidential information appropriately.
• Strong attention to detail and problem-solving skills.
• Excellent interpersonal and customer-facing skills.
• Teamwork-oriented with a high level of dedication.

HR Assistant Salary Guide

Wondering what HR Assistants earn? Explore salary ranges by experience, and career tips to maximize your earning potential.

The average salary for a HR Assistant in the U.S. is approximately $45,000 per year and can vary from entry-level to senior positions. HR Assistants may receive a wide range of benefits.

HR Assistant Salary Career Steps