Admin at Beijing Gragon Management Consulting Co. LTD in China (full-time)

We are seeking a reliable, organized, and detail-oriented Administrative Assistant to support daily office operations in our Beijing office. The ideal candidate will be fluent in Mandarin and English, possess strong communication and coordination skills, and have experience in managing administrative tasks in a professional setting.

• 🗂️Office Administration

Manage front desk reception (if required), including greeting guests and handling incoming calls

Organize and maintain office filing systems (digital and paper)

Order and manage office supplies and inventory

Liaise with property management and external vendors (cleaning, courier, maintenance, etc.)

• 📅Scheduling & Coordination

Manage calendars and meeting arrangements for managers/team leads

Organize internal and external meetings, including logistics, agendas, and meeting minutes

Book travel and accommodations for staff and visitors

Assist in event planning (team-building, training sessions, company events)

• 💼HR & Finance Support (Optional)

Assist with onboarding new hires (document collection, orientation, equipment setup)

Support monthly expense reports and invoice processing

Handle employee attendance and leave records

• 📝Communication & Documentation

Draft and translate internal documents (English <-> Mandarin)

Handle email correspondence and communications with partners/vendors

Prepare reports, presentations, and meeting summaries

Requirements

• ✅Qualifications

• Bachelor’s degree in business administration, Management, Communications, or related field
• 1–3 years of experience in a similar administrative role (fresh graduates with internships will be considered)
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• ✅Language

• Fluent in Mandarin (spoken and written)
• Proficient in English, especially business writing and communication

• ✅Skills

• Strong organizational and multitasking skills
• Attention to detail and a high level of professionalism
• Good interpersonal and communication skills
• Ability to work independently and as part of a team

Competitive monthly salary based on experience

Annual bonus (performance-based)

Paid annual leave and statutory holidays

Health Insurance

Career growth opportunities in a dynamic team

Safety technical training for special operation personnel, business training (excluding education and training, vocational skills training, and other training requiring a license), safety consulting services, and information technology consulting services