Job Description
We are seeking a reliable, organized, and detail-oriented Administrative Assistant to support daily office operations in our Beijing office. The ideal candidate will be fluent in Mandarin and English, possess strong communication and coordination skills, and have experience in managing administrative tasks in a professional setting.
Requirements
?️ Office Administration
Manage front desk reception (if required), including greeting guests and handling incoming calls
Organize and maintain office filing systems (digital and paper)
Order and manage office supplies and inventory
Liaise with property management and external vendors (cleaning, courier, maintenance, etc.)
? Scheduling & Coordination
Manage calendars and meeting arrangements for managers/team leads
Organize internal and external meetings, including logistics, agendas, and meeting minutes
Book travel and accommodations for staff and visitors
Assist in event planning (team-building, training sessions, company events)
? HR & Finance Support (Optional)
Assist with onboarding new hires (document collection, orientation, equipment setup)
Support monthly expense reports and invoice processing
Handle employee attendance and leave records
? Communication & Documentation
Draft and translate internal documents (English <-> Mandarin)
Handle email correspondence and communications with partners/vendors
Prepare reports, presentations, and meeting summaries
Requirements
✅ Qualifications
Bachelor’s degree in business administration, Management, Communications, or related field
1–3 years of experience in a similar administrative role (fresh graduates with internships will be considered)
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
✅ Language
Fluent in Mandarin (spoken and written)
Proficient in English, especially business writing and communication
✅ Skills
Strong organizational and multitasking skills
Attention to detail and a high level of professionalism
Good interpersonal and communication skills
Ability to work independently and as part of a team
What we offer
Competitive monthly salary based on experience
Annual bonus (performance-based)
Paid annual leave and statutory holidays
Health Insurance
Career growth opportunities in a dynamic team
Benefits
- Health Insurance
Salary
The salary range for this position is under 25.000
Contact person
Cityjobs.info connects job seekers and employers in various fields, making the job market accessible and inclusive for everyone.