Document Control Specialist: Job Duties, Skills and Salary 2025

What Does a Document Control Specialist do?

A Document Control Specialist manages and oversees the handling of documents and records for a company, ensuring their accuracy, quality, and integrity.

This role involves maintaining and organizing essential company documents while adhering to legal, regulatory, and company guidelines. They control the retrieval of documents and use specialized software to track document changes, access, and distribution within the organization. Document Control Specialists work across departments to assist with document-related technical queries and ensure all personnel have access to necessary documentation.

Their meticulous work helps prevent document-related noncompliance issues and supports efficient business operations.

Key Duties & Responsibilities

Document Control Specialists in the Administrative field handle essential tasks and contribute significantly to achieving team and organizational goals. Here are some of their primary responsibilities:

• Implement and maintain document control processes and systems for accurate records and information management.
• Ensure all documentation, including drawings, correspondence, and records, are kept in a secure and organized manner.
• Manage the document lifecycle from creation to distribution, revision, and archiving or disposal.
• Assist with the retrieval of documents and files as needed by company personnel or for audit purposes.
• Coordinate with different departments to ensure that all external and internal requirements of the project's documentation are met.
• Train employees on document control procedures to ensure company-wide adherence to document management policies.
• Regularly audit the document control system to ensure compliance with regulatory and company standards.

How to Become a Document Control Specialist

Launching a career as a Document Control Specialist requires a specific education. We outline the essential qualifications, skills, and steps to enter this field.

Qualification

• Associate’s or Bachelor’s degree in Business Administration, Library Science, Information Management, or related field.
• Proven experience in document or records management, particularly in a regulated industry.
• Familiarity with document control software, such as Aconex, SharePoint, or similar platforms.
• Understanding of compliance and regulatory document requirements in the specific industry (e.g., FDA regulations for pharmaceuticals).

Requirements & Skills

• Strong attention to detail and an aptitude for precision.
• Excellent organizational and coordination abilities.
• Good communication and interpersonal skills for interfacing with various departments.
• Ability to manage multiple tasks simultaneously under tight deadlines.
• Strong problem-solving skills and the ability to maintain high-quality document control standards.

Document Control Specialist Salary Guide

Wondering what Document Control Specialists earn? Explore salary ranges by experience, and career tips to maximize your earning potential.

The average salary for a Document Control Specialist in the U.S. is approximately $59,000 per year and can vary from entry-level to senior positions. Document Control Specialists may receive a wide range of benefits.

Document Control Specialist Salary Career Steps