Data Entry Specialist: Job Duties, Skills and Salary 2025

What Does a Data Entry Specialist do?

With a keen eye for detail, you ensure data is entered accurately and efficiently. From maintaining records to supporting administrative functions, your role ensures the company's information is organized and up to date.

Key Duties & Responsibilities

Data Entry Specialists in the Administrative field handle essential tasks and contribute significantly to achieving team and organizational goals. Here are some of their primary responsibilities:

• Prepare, compile, and sort documents for data entry into database software or filing systems.
• Check source documents for accuracy and completeness, verify data and correct data where necessary.
• Enter data from source documents into prescribed computer databases, files, and forms.
• Update data and delete unnecessary files to maintain system accuracy.
• Combine and rearrange data from source documents where required.
• Store completed documents in designated locations.
• Respond to requests for information and access relevant files.
• Comply with data integrity and security policies, ensuring the confidentiality of information.
• Use data entry tools and related software to input, track, and maintain data records.

How to Become a Data Entry Specialist

Launching a career as a Data Entry Specialist requires a specific education. We outline the essential qualifications, skills, and steps to enter this field.

Qualification

• High school diploma; further education or certification in office administration or relevant field is preferred.
• Proven experience as a data entry clerk or similar position.
• Fast typing skills with an understanding of data confidentiality principles.
• Excellent knowledge of word processing tools and spreadsheets (MS Office Word, Excel etc.).
• Familiarity with administrative duties and office equipment.
• Experience using office equipment, like fax machine and scanner.

Requirements & Skills

• Excellent attention to detail with an ability to spot grammar, spelling, and punctuation errors.
• Good command of English both oral and written.
• Strong organizational and administrative skills to manage large volumes of data.
• Ability to work independently and as part of a team.
• High degree of accuracy and speed in data entry to meet deadlines.

Data Entry Specialist Salary Guide

Wondering what Data Entry Specialists earn? Explore salary ranges by experience, and career tips to maximize your earning potential.

The average salary for a Data Entry Specialist in the U.S. is approximately $39,420 per year and can vary from entry-level to senior positions. Data Entry Specialists may receive a wide range of benefits.

Data Entry Specialist Salary Career Steps